Data Entry

• Title: Data Entry
• Department : Program and Project Implementation Manager    
• Duration: 3 Months (Extendable based on performance and funding)
• Workplace : Aden     
• Start Date:   ASAP         
• Number of Employees: 1

To manage the program information system and databases for eligible children and sponsors; ensure accurate, complete, secure records and documentation; and produce reports and analysis that support decisions and payment integrity.
Terms of Employment:

Key Duties and Responsibilities

• Manage and update the program information system and databases for children, sponsors, sponsorships, and visits.
• Review and validate data and coordinate correction of missing, inconsistent, or duplicate records.
• Monitor the completeness and timely update of child files, documents, and photographs.
• Prepare periodic operational, statistical, sponsor, and donor reports within approved deadlines.
• Analyze data and produce KPIs, dashboards, observations, and recommendations for management.
• Reconcile system data with supporting and financial records and document and follow up discrepancies.
• Extract and review eligibility and payment lists with the Program Finance Officer before approval.
• Monitor visits, alerts, and suspended or resumed cases and ensure approved updates are recorded.
• Maintain secure electronic archives, version control, backups, and efficient record retrieval.
• Improve data-collection tools, procedures, and automation of recurring reports.
• Provide user support and training and monitor compliance with data-entry standards.
• Comply with child safeguarding, confidentiality, and access controls and report suspected breaches immediately.
• Perform other duties directly related to the position as assigned by the line manager.

Qualifications and Required Skills:

• Education: Bachelor’s degree in Information Management, MIS, Statistics, Computer Science, Business Administration, or a related field.
• Experience: At least two years in data management, reporting, or program information systems, preferably in humanitarian work.

Key Competencies:

• Data and Database Management: Maintain accurate, complete, and current records.
• Data Entry and Validation: Identify and follow up errors, duplicates, and discrepancies.
• Data Analysis: Generate indicators, trends, and concise findings.
• Reporting: Prepare professional operational and statistical reports in Arabic and English.
• KPIs and Dashboards: Develop concise indicators and dashboards for decision-making.
• Microsoft Excel: Advanced skills in functions, PivotTables, and data cleaning.
• Document Management and Archiving: Organize files, control versions, and ensure secure retrieval.
• Accuracy and Attention to Detail: Verify consistency and source documentation.
• Coordination and Follow-up: Obtain complete and timely data and documentation.
• Problem-Solving and Process Improvement: Recommend practical quality and efficiency improvements.
• Data Confidentiality and Security: Protect child and sponsor data and follow access controls.
• Time Management: Prioritize tasks and meet reporting deadlines.
• Language: Fluent in both written and spoken Arabic , Very good proficiency in written, spoken, and reading English.
• Photo Editing: Good knowledge of Adobe Photoshop or equivalent for report images without altering authenticity.
• Report Formatting: Proficiency in Microsoft Word and professional formatting of text, tables, and images.

Ethics and Professional Practice: 

Pure Hands is committed to upholding the humanitarian principle of "Do No Harm" and ensuring that child safety is paramount across all its activities. Pure Hands enforces a Child Protection Policy and implements all necessary measures to ensure that only individuals suitable for working with vulnerable people—particularly children—join the organization