Finance Assistant

Background

The Finance Assistant supports the Area Office in Aden by ensuring accurate, compliant, and timely financial transactions in accordance with NRC Financial Handbook, donor regulations, and internal control procedures. The position contributes to maintaining strong financial accountability, transparency, and compliance within NRC Yemen operations.

Responsibilities

Roles and Responsibilities

The purpose of the Finance Assistant position is to support the implementation of finance activities at the Area Office level, ensuring that all financial transactions are processed in line with NRC policies, procedures, and internal controls.

Generic Responsibilities

1. Adhere to NRC policies, financial handbooks, SOPs, and donor regulations at all times.
2. Support the implementation of finance activities in line with the Area Office plan of action and country financial strategy.
3. Ensure accurate, timely, and compliant processing and recording of financial transactions.
4. Maintain proper, organized, and secure filing systems for all financial documentation (hard and electronic).
5. Contribute to strengthening internal controls and promoting accountability and transparency within the finance function.
6. Provide support during audits, internal reviews, and spot checks as required.
7. Assist in ensuring effective communication and coordination between finance and program teams.
8. Identify and report financial risks, discrepancies, or compliance concerns to the line manager.

Specific Responsibilities

1. Maintain accurate bank and cash accounts in line with NRC procedures.
2. Conduct weekly and monthly cash counts and ensure proper documentation.
3. Process day-to-day payments for Hodeida Area Office ensuring full compliance with NRC policies and donor requirements.
4. Verify that all supporting documentation is complete, accurate, and properly approved before processing payments.
5. Record all financial transactions accurately and in a timely manner in the financial system and cashbook.
6. Ensure all financial documents are properly filed and archived for audit and internal review purposes.
7. Scan and upload monthly transaction vouchers to SharePoint as per NRC procedures.
8. Immediately inform the supervisor of any policy breaches, internal control weaknesses, discrepancies, or suspected misconduct.
9. Liaise with Alkuraimi and other banks regarding payments, deposits, withdrawals, and cheque processing.
10. Facilitate cheque handling, encashment, and deposits for suppliers and staff as required.
11. Process field office payment requests in coordination with Sub Area Offices (SAO), when applicable.
12. Participate in annual asset inventories and stock counts.
13. Temporarily assume duties of other finance team members when required.
14. Perform any other finance-related tasks assigned by the Finance Manager or Area Finance Officer.

Qualifications

Generic Professional Competencies

• Minimum 2 years of relevant experience in finance within NGOs or similar organizations.
• Experience working in complex and volatile contexts.
• Documented results related to financial responsibilities.
• Basic working knowledge of English (written and verbal).

Context-Related Skills, Knowledge, and Experience

• Bachelor’s degree in Accounting, Finance, Commerce, or Business Administration.
• Good understanding of donor compliance and financial controls.
• Experience in cash handling, bank reconciliation, and financial documentation.
• Familiarity with financial systems is an asset.

Behavioral Competencies

• Understanding and awareness of the local context and security environment.
• Ability to complete assigned tasks within deadlines.
• Monitoring processes and adjusting plans when necessary.
• Problem-solving with a focus on solutions.
• High level of cultural awareness.